Brebeuf Jesuit’s Campus Reopening Plan includes preventative measures, with which we will need everyone’s participation. If done effectively, together these should greatly reduce the risk of virus transmission within the school. It also includes procedures we will follow when there is a positive case of COVID-19 among our school community. We need to be prepared for this likelihood, and for everyone to know in advance how it will be handled.
On this page, instructions which are specific for our July programming are listed in red font. These items will be most relevant to those students on campus for summer school, Prep@Brebeuf classes, and athletics. But, the topics and principles throughout will still be relevant for the beginning of the fall semester on August 13, and we expect that many of these procedures will remain in place.
This plan has been guided by resources from public health agencies such as the Centers for Disease Control and Marion County Public Health Department, from other public agencies such as the Indiana Department of Education and the Governor’s Office, and by our own internal planning groups which include a staff Campus Reopening Task Force and a Medical Task Force of health professionals. I am grateful for this community-wide effort and for all who have contributed their time, talent and resources to this unprecedented situation. We will always keep a close eye on the scientific guidance, and we will be keeping our community informed on a regular basis.
If you have any questions on anything contained in this document, or other aspects of our campus reopening plan, I encourage you to contact us at email@example.com. We look forward to welcoming many of you back on campus in July!
June 19, 2020 – Campus Reopening Q&A Video
June 22, 2020 – Student Enrollment for 2020-2021 School Year
July 1, 2020 – Summer School 2020 Session 2 Self-Screening
July 6, 2020 – Protocol for Returning for School and Athletics After COVID-19 Contact for Students
Section One: Staying Home When Sick or After Exposure
The most important thing that we can do to prevent virus transmission among our school community, is to not bring it onto campus in the first place. Students and employees will be expected and asked to stay home in the following situations:
- When exhibiting symptoms associated with COVID-19. Everyone should become familiar with these symptoms, and we will establish a daily self-screening protocol for every student and employee (see below).
- After close contact with persons who have tested positive for COVID-19 or are symptomatic
- After returning from travel to certain locations, as guided by CDC or local public health officials
For July Summer School and Prep@Brebeuf classes: If any of those descriptions apply to your student, we ask that a parent keep the student at home, and contact Shani Simonson in the Principal’s Office at firstname.lastname@example.org or 317.524.7080 to inform the school. Our usual summer school policy which limits absences to no more than one day, will not be in effect during July 2020. Students who need to be absent for the COVID-related reasons listed above should be able to participate through our home learning platform (see below). This does not mean that students have flexibility to be absent for voluntary reasons such as travel or other conflicting activities.
All students and employees will be required to complete a daily self-screening protocol before they enter the building. We suggest that you complete this before leaving the house each morning. Our screening tool will provide guiding questions which give daily reminders of symptoms to be looking for, and other situations in which students should stay home. It will also provide for the automated collection of information by the school, which will be treated with the proper privacy and confidentiality restrictions which apply to all student health information which schools require.
In addition to home self-screening, we will establish processes for students to receive basic screenings at school by staff when needed. At this time, we do not anticipate staff performing temperature checks for every student upon building entry, as this is part of the self-screening process. However, we will have non-contact thermometers and other screening tools in the building for in-school screening when needed.
When students or employees who are already at school report symptoms of COVID-19, we will have a designated isolation room and staff member who is trained to respond. Once brought to that location, students’ family will be contacted, and an initial screening will be conducted. Students may be picked up at that location, and families will receive guidance on steps to take with health professionals prior to returning to school.
For July Summer School and Prep@Brebeuf classes: All students and families will receive instructions on daily self-screening procedures, via email prior to the first day of classes. Students should expect to be required to verify self-screening on a daily basis for building entry. Students who may develop symptoms while at school will be brought to the Principal’s Office, then to the isolation room, where the initial screening and family contact will take place.
Participation in class from home
When a student needs to stay home for COVID-related reasons as described above, but is feeling well enough to continue to participate in class, Brebeuf Jesuit is establishing a home learning platform which will allow them to keep pace with the learning activities and assignments of their classes. In most cases, our goal will be for students to remain fully enrolled in all of their classes, and keep up with their classwork throughout the time they need to be at home, as long as they are well enough to do so. They will still participate along with their classmates and teachers who are in the building, through the home learning platform.
It is important that we provide every incentive we can for students to stay home when needed, whether they are feeling sick, are self-monitoring due to possible exposure, or simply don’t feel comfortable with the risk of being in a group setting. As one example, there will not be class incentives for in-person attendance such bonuses for perfect attendance, or points that are only available if a student is present that day.
For July Summer School and Prep@Brebeuf classes: Details and procedures for home learning will be shared via email with all families prior to the first day of classes, and students will receive instructions from their teachers on the first day of class.
Return to school
Students who need to stay home for any of the reasons listed above, and their families, will receive guidance on what they need to do in order to return to school and when. This guidance may take place automatically through our screening tool, or in communication with school personnel. In some cases, this may include a student getting a COVID test or seeing a physician. In others, it may include staying home, isolating and self-monitoring for a defined time period. We will rely upon guidelines from medical professionals and public health officials to make these determinations.
For July Summer School and Prep@Brebeuf classes: The Principal’s Office will provide a family in this situation with guidance and resources on specific steps to take before returning to school.
Section Two: Preventative Steps to Reduce Transmission Risk in the Building
Masks and other PPE
Beginning on June 8, 2020 and until further notice, it has been the policy of Brebeuf Jesuit for all employees, students, and visitors to wear a face mask at all times while in the building. Masks may be removed for eating while in designated spaces (see below). Please see our face mask guidelines document for more details on proper use. Students should plan to bring their own masks every day, to keep them clean, and to follow other proper use guidelines throughout the day. Extra masks will be available for students who arrive at school and have forgotten them.
Cloth masks or surgical masks are sufficient to meet this requirement, and additional personal protective equipment (PPE) is allowed for any student. Thanks to a donation, Brebeuf Jesuit also has a set of face shields to give to any student or employee who would like one. Face shields must be worn together with cloth masks, not in place of them.
When students and employees are on campus but outside the building, masks are optional, not required, as long as physical distance from others is able to be maintained. Students may be outdoors, for example, when outside for a PE class or athletic practice, for a class utilizing outdoor space, when eating at a designated outdoor eating space, or when waiting outside for pickup. We will continue to ask students to maintain physical distance while outside, but the reduced risk of virus transmission outdoors means that masks will not be required.
For July Summer School and Prep@Brebeuf classes: Students should bring a mask with them each day and expect to wear it at all times while inside the building. Extra masks will be available at the entrance for students who have forgotten them.
Physical distancing at school
Brebeuf Jesuit will make a number of adaptations to provide an environment where students, faculty and staff are able and encouraged to maintain appropriate physical distance from one another throughout the course of the school day. It should be noted that we cannot guarantee that 6 feet of distance from others will always be able to be maintained within our building. Current scientific guidance and the advice of our Medical Task Force gives us confidence that when we put into place all of the rest of these procedures such as staying home when sick or exposed, consistent personal PPE, and regular hygiene practices, this will provide sufficient risk mitigation for our population within our building, even if students are sometimes closer together than 6 feet. Still, we will take a number of steps for physical distancing of students, faculty, and staff, including:
- Classroom spacing and arrangement of desks for maximum distance
- Assigned seating in the classroom (this is also relevant to contact tracing, see below)
- Enforcing reduced capacity in common gathering areas such as the Information Commons, Student Commons, Tim Boldt Lounge, and Academic Department Offices
- Increased faculty/staff proctoring of common areas to remind students of distancing guidelines
- Staggering passing periods so the entire school is not passing through halls and using restrooms at the same time
- Designating one-way stairways and hallways when necessary
- Adapting group work assignments to provide more physical distance among groups of students than usual in the classroom
- Adapting activities and locations for courses such as PE, visual arts, and performing arts, to maximize distance and avoid activities which have shown greater risk of virus transmission (e.g. contact sports, choral activities in close proximity)
- Reducing and eliminating shared classroom materials whenever possible
- Increased use of outdoor campus space for various classes and activities as weather allows
For July Summer School and Prep@Brebeuf classes: Classrooms will be carefully chosen to allow for distance between desks. Desks will be arranged in a grid with all students facing the same direction, and room for aisles. Classes will have assigned staggered times for their restroom breaks. A number of common gathering areas will remain closed, with signage indicating such. Students should expect to receive instruction and regular reminders from their teachers on how to distance within the classroom and around the building. Again, our building is far below capacity during summer school, so we should be very able to provide distance among students, faculty, and staff during these first few weeks of reopening.
Students, faculty, and staff at Brebeuf Jesuit will receive regular education and instruction in personal hygiene procedures which are shown to reduce the risk of virus transmission. These include:
- Frequent handwashing
- Hand sanitizing – Brebeuf Jesuit will provide additional sanitizing stations in common areas, and students are encouraged to carry and use their own hand sanitizer throughout the day
- Avoiding touching your face
For July Summer School and Prep@Brebeuf classes: Teachers will ask students to wash hands during every break. Classrooms will have hand sanitizer available, and students are encouraged to carry and use their own hand sanitizer each day.
Our facilities staff will be implementing regular cleaning and sanitizing procedures throughout the building, which are much more intensive than normal. In addition, faculty and staff will observe protocols for cleaning each classroom and meeting room after use, before the next group enters.
Food service and nutrition
Serving and consuming food and beverages presents challenges in our current environment. Changes to these procedures will include the following:
- Water fountains will be accessible for bottle-filling only. Students will continue to be encouraged to bring their own reusable water containers and rely on them throughout the school days.
- Cafeteria service will be adapted to minimize or eliminate self-service and close proximity in lines. New “grab and go” options will be the norm.
- Vending machines will be temporarily discontinued.
- Students will be encouraged to bring their own lunches and to not share items.
- Eating locations will be designated, and eating in other locations will not be permitted. These eating locations will be set up to provide for physical distancing between students.
For July Summer School and Prep@Brebeuf classes: Food service and vending will not be available during July. Students should bring their own water bottles, snacks, and lunches (if necessary) each day. They will have the chance to eat snacks during breaks in designated areas during the day, and to eat lunch in designated outside areas during lunchtime.
Drop-off, pick-up and movement on and off campus
Drop off and pick up locations and procedures will be similar to usual, with the line of cars forming at the student entry & exit point at the gym lobby doors at the east end of the building. Students who are waiting for pickup will be asked to wait outside, weather permitting, and with physical distancing, rather than inside the gym lobby.
Class field trips will not occur for the time being.
For July Summer School and Prep@Brebeuf classes: All Summer School and Prep@Brebeuf students are dropped off and picked up outside the gym lobby entrance on the east end of the building. (Students arriving and departing for athletics will use a separate location, see Athletics section below.) We ask that students be dropped off no more than 15 minutes before the beginning of their first class or activity, and picked up no more than 15 minutes after the end of their last class or activity. Students will not be allowed to walk off campus and return during the day, whether during breaks, in-between, or after classes. Students will not be able to order food to be delivered to the campus.
Assemblies and other large gatherings
School-wide assemblies will not take place as usual. Instead, we will attempt to deliver these community-wide events in different formats. For example, we may stream events to students in their classes, rather than everyone gathering in the gym.
All school visitors are asked to check in at the main lobby desk, as usual. Visitors will need to have an appointment, be met and guided by an employee, and will need to follow all building procedures such as wearing a mask.
Section Three: When there is a positive case of COVID-19 in the community
If a student, or a member of the student’s household, is confirmed positive for COVID-19, we ask that the family inform the school immediately. We should all be prepared, mentally and with procedures, for this likelihood.
For July Summer School and Prep@Brebeuf classes: If a student, or a member of the student’s household, is confirmed positive for COVID-19, please contact Shani Simonson in the Principal’s Office immediately at email@example.com or 317.524.7080.
Cooperation with local health officials
According to public health guidance, upon learning of a positive case of COVID-19 in our community, the school must provide notification to the Marion County Public Health Department (MCPHD) as well as the Indiana Department of Education (IDOE). We will provide this notification, and expect to remain in communication with these officials about their procedures and guidance as we care for our students and families.
We expect that local health officials will carry out their own contact tracing procedures. And, it will also be possible and helpful for the school to carry out its own procedures as well. If a student, employee, or other person who has been in the building tests positive for COVID-19:
- School staff will conduct a brief “case investigation” interview to help determine close contacts among the school community
- The student or community member’s close groupings will be considered, such as teams, classroom seating arrangements, etc.
- Families of students who have been in close contact with the COVID-19 positive individual, will be contacted by the school, and asked to self-monitor and follow CDC guidelines. This may include a requirement to stay home from school for a period of time.
According to the Indiana State Department of Health, “if an individual in one’s home has COVID-19 or is quarantined because of COVID-19, those in the household should also stay home for a minimum of two weeks.”
Communication and privacy
In the case of a member of our community testing positive for COVID-19, we will need to depend on the specifics of the situation to guide what communication is necessary with the broader school community. Privacy considerations, as well as the health safety of the entire school community, will always be respected. Depending on the situation, we may need to inform the entire community that there has been a positive case, but we also may not. We will make these decisions in consultation with local health officials and with our Medical Task Force.
Again, depending upon the situation, upon learning of a positive COVID-19 case, it may be necessary to temporarily close the school for cleaning. In addition, we will closely monitor community transmission rates, our own school absentee rate, and the guidance of local health officials, in making these decisions. In decisions of school closing, we will communicate the need to the school community, and provide a home learning platform for continuous learning for all students during the closure.
Section Four: Procedures for Athletics in July
Student-athletes will be expected to come to campus having shown no known signs of symptoms of COVID-19 and after completing the self-screening process. They will be asked to wear masks when their activities take place indoors unless they are doing “high intensity aerobic activities” as outlined by NFHS guidelines. They will only have access to the East Gym locker rooms as a changing/showering station only, and will not leave belongings overnight. Athletes should arrive prepared for their practice/activity, as they will not have access to locker rooms to change prior to practice/activity. Student-athletes should arrive no earlier than 10-15 minutes prior to a scheduled activity, and should not congregate in lobbies or outside before or after.
Coaches will be expected to come to campus having shown no known signs of symptoms of Covid-19 and, after completing the self-screening process, they will be asked to wear masks for all indoor activities. They will have access to their respective private coaches’ offices, and are responsible for the sanitation of them after each use.
Only student-athletes and coaches will be allowed at any team, group, or individual workout, regardless if it is held indoors or outdoors. Parents/guardians need to remain in the vehicle for drop off and return for pick-up.
The Wellness Center will be accessed only via Door #4 at the appropriate times as outlined by Coach Clem. Entrance and exit will take place via the same door with appropriate timing as to eliminate cross contact between groups. The capacity of the groups have been capped at 36 based on structural limitations. Teams will stay on the main floor of the Wellness Center, while PE will utilize the upper floor, again to eliminate cross contact between groups. The Wellness Center will be off limits to everyone else. Teams and PE are responsible for disinfecting their areas after each individual use, and again for a full disinfecting at the end of their session.
Gyms and Outdoor Facilities will continue to be off limits unless supervised by a PE teacher or coach.
All locker rooms and meeting/classrooms will be off limits during the month of July. The only two exceptions are when PE uses a classroom for teaching/examinations and the East Gym Locker Rooms, which will be used strictly as a storage/shower area. The East Gym locker room will act as a storage area for those students who have multiple activities during the course of a single day and have to transport equipment. The locker room will only be accessed during the day and locked each night. No one will keep belongings in it overnight. It will be used with appropriate PE/coaching staff supervision.
There should be no shared athletic towels, clothing, or shoes between students at any time. They can also bring a bag that they will keep with them. Shared athletic equipment such as racquets, bats, and batting helmets should be cleaned between each use. Other equipment, such as hockey helmets/pads, wrestling ear guards, football helmets/other pads, lacrosse helmets/pads/gloves/eyewear should be worn by only one individual and not shared. Weight room equipment will be disinfected after each individual use and again prior to each new group accessing the Wellness Center.
Each student athlete must bring their own water and water bottles to their PE class/sport activity with the student’s name clearly labeled on the outside of the bottle. These should not be shared with others. Water bottle filling stations will be utilized in the Wellness Center and near the gyms. Hydration stations (water troughs, water cows, etc.) may be used but must be cleaned after each practice/session, according to NFHS Phase 3 guidelines.
The training room will be available per ASVSP guidelines. It will most likely be an outdoor tented area, with access to the training room on and individual/as needed base. All ASVSP guidelines for safe practices within all training areas will be followed.
All non-locker-room restrooms will be accessible.
We will follow all NFHS/IHSAA guidelines as they become available in the coming weeks.
Positive Test Procedure
See Section 3 of the Campus Reopening Plan
All student-athletes will seek the nearest shelter, preferably the lower level of the school building. Coaching staff will monitor social distancing within their teams to ensure proper procedures are followed.
Missing Practice(s)/Contest(s) In-Season
There will be no consequence for student-athletes who miss a practice(s) and/or contest(s) due to COVID-19. However, we will follow the IHSAA by-law 9-14 – Practice Attendance Required to Participate in a Contest:
A student-athlete shall attend and actively participate in regularly scheduled Practice sessions to be eligible for interschool athletic competition. If, as a result of a school strike, student Suspension, athletic Suspension, health limitation or other similar reasons, a student shall fail to attend and actively participate in regularly scheduled Practice sessions, such student shall be required to complete the following prior to participation:
- Attendance and active participation in preseason Practices, if applicable
- Attendance and active participation in Four (4) school-supervised Practice sessions of normal length, which shall occur on Four (4) separate days prior to the day of the Contest, if the student fails to attend and actively participate in more than Four (4) but less than Eleven (11) consecutive days of regularly scheduled Practice
- Attendance and active participation in Six (6) school supervised Practice sessions of normal length, which shall occur on Six (6) separate days prior to the day of the Contest, if the student fails to attend and actively participate in more than Ten (10) consecutive days of regularly scheduled Practice.
5 to 10
More Than 10 Consecutive
Number of Practices Required
Yellow buses will follow Miller Transportation guidelines or Brebeuf’s, whichever is more restrictive. Mini-buses will be limited to seven passengers.
Student Checklist for July Athletics:
- Arrive no more than 10-15 minutes prior to an activity
- Must have own water bottle
- Must have access to a mask at all times
- Must have completed self-screening process
- Come to activity in good health and having completed proper hygiene practices
These are rules and regulations in order to participate in any athletic activity on campus. All sessions are voluntary. Anyone with an underlying condition that could be at greater risk of COVID-19 should consult a physician prior to participating. If a student/family does not feel comfortable participating in any activity they should contact their coach prior to the session.